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We are looking for sponsors and vendors from the community who have a tie in to the Twilight Saga: New Moon story
Last November, we held a similar Event at Megaplex Theatres at The District in South Jordan Utah. Over 1000 people were eager to take part in a tailor-made "Twilight" Event. This theatre was number one in ticket sales for opening weekend of Twilight, due in part to our Event which drew fans to this venue.
Post-Event survey data shows:
- 70% of our guests said they purchased from our vendors
- 90% said they would purchase from those vendors in the future
At this time, we have secured nearly 3000 seats at Megaplex Theaters at Jordan Commons and two full exhibit halls at the South Towne Exposition Center for our Event and a concert by The Mitch Hansen Band. In addition to our movie guests, we expect 10% of other “The Twilight Saga: New Moon” movie goers in the entire Salt Lake Area to come to the Event. For reference, last year, Megaplex Theatres, alone, had 150,000 guests see "Twilight" in the opening weekend.
We will place fliers and posters in local businesses along with other grassroots advertising. More than this, we will use television and radio commercials to publicize the Event. These advertising efforts will extend to neighboring states as well. Promotion of the Event will also be done at Comic Con in San Diego and TwiCon in Dallas this summer. There will also be online advertising on TwilightMOMS.com, The Mitch Hansen Band website, and other Event sponsors' websites.
Booth costs start at $350 (after applied discounts) for a 10' x 10' booth for the two day Event. Double booth spaces (10' x 20') will also be available starting at $600 (after applied discounts). Registered members of TwilightMOMS.com can opt to participate as vendors in the TwilightMOMS Store where they can display merchandise for sale with a central cashier for $175 (after applied discounts).
If you are interested in participating in the Event, but are unsure how your products can tie into the New Moon movie or the Twilight Saga books by Stephenie Meyer, our Vendor Coordinators can help you find the best tie-in to the Twilight Saga. There are many creative ideas that will draw in Twilight fans and we can help you discover them.
If you have any additional questions please feel free to email vendors@eventsbyalice.com
Vendor Agreement & Application
Dates & Times: Thursday, November 19, 2009 - 3:00 pm - 10:30 pm
Friday, November 20, 2009 - 12:00 pm - 11:00 pm
Location: South Towne Exposition Center & Jordan Commons Megaplex Theaters
9575 S. State Street, Sandy, UT
Anticipated Attendance: 5000 + attendees
VENDOR EVENT INFORMATION:
- Vendor Requirements: Vendor space is limited and approval is at the complete discretion of Events by Alice. Vendors must have a connection to the Twilight Saga books by Stephenie Meyer. Booth must be staffed during all hours of the Event.
- Vendor Product Donation for Prizes/Drawings: Vendors will provide product worth a minimum of $25 in retail value for each day of the Event ($50 minimum retail value total) to be given away as determined by Events by Alice or TwilightMOMS for Prizes in Giveaways, Contests or Drawings. These prizes will be given away in the form of a certificate which participants will then redeem at the vendor's booth. Specific information about these prizes will need to be given to your Vendor Contact no later than October 15, 2009 in order for certificates to be printed.
- Swag Bag Donations: Contributions to the Swag Bag are not required, but must be approved in advance. Please note a minimum of 250 items is expected (an estimated 3000 Swag Bags will be distributed to Event Attendees). If you would like to donate items for the Swag Bags, please include proposed items and number to contribute below. One of our Swag Bag Coordinators will contact you with information regarding these donations.
- Other Vendor Promotions (Before & During Event): Vendors are welcome and encouraged to provide promotional items to distribute at your booth or hold drawings through your booth location. We also encourage vendors to hold promotions in advance specifically to promote the Event and your participation as a Vendor. All promotional items and drawings must be disclosed and approved in advance by your assigned Vendor Event Coordinator. Please list any proposed promotions, distributions or drawings below.
- Website Link: Approved Vendors will be advertised in advance on the Events by Alice website (www.eventsbyalice.com). If Vendors have a web presence, Events by Alice will link directly to it. Please provide the web address below. Event Attendees can visit you online before and after the event to purchase or see product information. Vendors are encouraged to send a 150 by 150 graphic or logo to be included on the web site, subject to the approval of our Webmaster. If you have a graphic to submit, please indicate below and your Vendor Event Coordinator will provide you with directions and deadlines for submission.
- Vendor Booth Details: A Vendor Space includes an 8' draped table, 8' high rear drape, 3' high side drape and a 7" x 44" ID sign. Chairs, trash cans, electricity and other additional items can be provided at an additional charge. Information about ordering additional items will be provided in the Exhibitor Kit you will received via fax or email from JP Display upon acceptance by Events by Alice. Wi-fi access is available through South Towne Expo Center for $5.99 per computer per day. You will need to pay for this at the time of the Event using a credit card. Information will be in the Vendor Packet provided at check in.
- TwilightMOMS Store Details: Active TwilightMOMS can rent a space in the TwilightMOMS store. This store will not need to be staffed by the vendor, but rather the vendor supplies the product and all purchases are made through one central register area. The vendor will be responsible for set up before and removal of all products after the Event. There will be staff available to re-stock product during Event hours. If interested in this option, the application must be filled out and TwilightMOMS Store selected for the booth type. Please note: You will still be responsible for a Vendor Product Donation as listed above.
- Vendor Booth Deposit: A non-refundable deposit of $100 is required by September 13, 2009 to hold your space. A discount will be given if the deposit is paid by August 15, 2009.
- TwilightMOMS Store Deposit: A non-refundable deposit of $50 is required by September 13, 2009 to hold your space. A discount will be given if the deposit is paid by August 15, 2009.
- Payment information: Full payment by check, cash or credit card (credit card payment is available via PayPal only) is required by October 10, 2009. You will be contacted about full payment arrangements by one of our representatives. If payment is received in full by September 13, 2009, a discount will be given. Members of TwilightMOMS.com who were registered before April 1, 2009 will receive an additional discount for participating as a vendor.
- Refunds: No refunds will be issued after November 1, 2009. Any refunds prior to this date must be requested in writing and will be issued on a case-by-case basis at the sole discretion of Events by Alice.